AP Coordinator Manual Part 1⁚ Overview
This section introduces the AP Coordinator’s Manual, Part 1, designed to guide coordinators through essential tasks․ It covers the period from the start of the academic year to the November 15 exam ordering deadline․ The manual provides crucial information for successful AP program management․
Purpose of the Manual
The primary purpose of this manual, specifically Part 1, is to serve as a comprehensive guide for AP coordinators․ It provides detailed instructions and information regarding the key responsibilities of an AP coordinator, ensuring a smooth and efficient administration of the AP program․ The manual encompasses a range of essential topics from the beginning of the school year through the critical November 15 exam ordering deadline․ This includes the exam ordering process, registration procedures, and relevant deadlines․ It is designed to equip coordinators with the necessary knowledge to successfully manage their duties․ The manual also provides links to additional resources and guidance to help AP coordinators navigate their responsibilities․ By using this manual, coordinators will be able to effectively support students enrolled in AP courses and ensure a successful exam administration․
Key Responsibilities of an AP Coordinator
AP Coordinators manage exam orders, student registration, and deadlines․ They are responsible for ensuring smooth exam administration and adherence to College Board guidelines․ They also notify students of exam details․
Exam Ordering Process
The exam ordering process is a critical responsibility for AP Coordinators, requiring careful attention to detail․ This process typically begins early in the academic year and culminates with the November 15 ordering deadline․ Coordinators must learn how to access the AP Registration and Ordering system to place exam orders․ They are responsible for understanding the policies and fees associated with ordering․ It’s crucial to meticulously track student registrations using spreadsheets to ensure that the correct number of exams are ordered․ Coordinators also need to be aware of any specific ordering requirements for different AP subjects, such as Physics C⁚ Electricity and Magnetism, which has specific timing requirements in some regions․ Understanding the ordering process ensures a smooth experience for students and minimizes potential issues on exam day․
Registration Procedures and Deadlines
AP Coordinators are responsible for managing student registrations, which includes ensuring all students are properly enrolled and their information is accurately recorded․ The registration process involves students formally signing up for their chosen AP exams within the established deadlines․ Coordinators must communicate these deadlines clearly to students and parents, emphasizing the importance of adhering to them․ Late registrations may incur additional fees or might not be possible, so timely registration is vital; It’s good practice for coordinators to develop a spreadsheet to track student registrations, which includes student names, chosen exams, and any other relevant information․ Proper registration procedures are essential for ensuring that students are eligible to take the exams and that the school has ordered the correct number of materials․ The registration process must be well-organized and clearly communicated to all stakeholders․
Exam Administration Logistics
This section details the logistical aspects of administering AP exams, including scheduling, timing, and secure handling procedures․ Coordinators are responsible for ensuring a smooth and secure exam environment for all students․
Scheduling and Timing of Exams
The scheduling and timing of AP Exams are critical components of the administration process․ AP coordinators must adhere strictly to the schedule published by the College Board․ It is crucial to note that early testing or testing at times other than those specified is not permitted under any circumstances․ For example, the AP Physics C⁚ Electricity and Magnetism Exam in Alaska must begin between 1 and 2 p․m․ local time․ Coordinators are responsible for informing students about their reporting times and locations․ Most exams take place in school classrooms or cafeterias, however, some schools use community centers, church halls, hotels, or local colleges․ It is best practice to track student registration using a spreadsheet․ Each exam must be administered in its entirety in one location only․
Secure Exam Handling
Secure exam handling is paramount to maintain the integrity of the AP Exam process․ AP Coordinators play a vital role in ensuring that all exam materials are stored and handled according to College Board guidelines․ This includes the proper receipt and secure storage of exam shipments․ Upon receiving the shipment, coordinators should verify the contents and ensure that all materials are accounted for․ During the exam, proctors must use the 11-digit serial numbers on exam booklets when completing seating charts․ After the exam, the return shipment of exam materials must also be packed securely․ Proper procedures must be followed at all times to prevent any form of exam compromise․
Resources and Support for AP Coordinators
AP Coordinators have access to a variety of resources, including an online community, the AP Registration and Ordering system, and professional development events․ These tools help coordinators manage their roles․
AP Coordinator Community
The AP Coordinator Community serves as a vital platform for collaboration and support among AP coordinators․ This online forum allows coordinators to connect with colleagues, share best practices, and participate in discussions with experts․ It is a place to ask questions, seek advice, and learn from the experiences of others․ The community encourages the sharing of classroom-ready materials and resources․ It fosters a collaborative environment where coordinators can enhance their knowledge․ By joining this network, coordinators can stay informed about updates, policies, and effective strategies, thus improving their ability to manage the AP program effectively․ It provides a great space to network with other AP coordinators and get help from experts in the field․
Accessing AP Registration and Ordering System
The AP Registration and Ordering System is a crucial tool for AP coordinators, and this section details how to access it․ Coordinators can learn about the system’s functions, including how to order exams, manage student registrations, and monitor deadlines․ This system allows coordinators to efficiently oversee the entire exam ordering process, ensuring all necessary steps are completed accurately and on time․ The manual provides specific instructions on navigating the system, troubleshooting common issues, and utilizing all available features․ Access to the system is key for the successful management of AP exams․ The guide helps you understand the system fully․
Important Dates and Deadlines
This section highlights critical dates, focusing on the November 15 exam ordering deadline․ AP Coordinators must adhere to all deadlines to ensure smooth exam administration․ Timely completion of tasks is essential․
November 15 Exam Ordering Deadline
The November 15th deadline is a crucial date for all AP Coordinators․ This is the final day to submit your exam orders for the upcoming academic year․ Ensuring that all student registrations are accurately reflected in the ordering system before this date is paramount․ Late orders may incur additional fees or, in some cases, not be processed at all․ Coordinators should utilize the AP Registration and Ordering system to manage and finalize these orders․ It is important to double-check all information, including the number of exams for each subject and student details, to avoid any issues․ This deadline is a key component in the AP exam administration process and is critical for a successful testing season․ Following this deadline, coordinators need to focus on other aspects like exam logistics and proctor assignments․
Updates and Changes
This section details any new features or updates to the AP program for the current academic year․ Coordinators should review this section carefully to understand changes in policies or procedures․
New features and updates for the current academic year
This section highlights the essential updates and new features for the current academic year regarding the AP program․ It’s vital for AP coordinators to familiarize themselves with these changes to ensure smooth and accurate exam administration․ These updates may include modifications to the AP Registration and Ordering system, adjustments to exam administration policies, or the introduction of new resources for both coordinators and students․ Specific attention should be paid to any new functionalities in the AP Classroom platform and any changes related to exam security protocols․ Furthermore, this section will detail any alterations in exam fees, payment procedures, or deadlines․ Staying informed about these updates is crucial for AP coordinators to effectively manage the program and provide the best support for their students․ This information is vital to ensure compliance and a successful exam administration process․